Construction projects can be simple, short term tasks or complex, multi-year endeavors involving millions of dollars. In major projects, numerous outside contractors (and subcontractors) are often hired, even if the overall project is awarded to a large well-known engineering or construction firm. Unless the project is insured in a Wrap Up program (all contractors, subs and subs of subs are insured under one contract for one job), then management cannot presume that all of their contractors are insured continuously through the period of the project.

All companies covered by insurance must respond to insurance audits annually. These audits can be good experiences if managed correctly, or can become stressful events resulting in wasted time, premium increases and adjustments or even cancellation of policies. By knowing what to prepare and maintaining organized records, you can survive your insurance audit.

How do you keep track of future tasks, responses due and upcoming events? Do you make note of the outcome of a meeting and agreed upon next steps? Were any documents presented that should be kept as a record?

Look around your office – do you see piles of paper or walls of filing cabinets? The paperless office is within easy reach using today’s computer software. There are many reasons to go ‘paperless’ and by selecting software products that allow you to attach documents for historical reference, you can improve efficiencies and avoid potentially disastrous situations for your company.